VPSS Finance

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VPSS Finance

Finance Hub

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Dashboard

Finance Dashboard

2026 Overview

Clients & VAs

Clients & Virtual Assistants

Manage rates, contacts, and assignments

Invoicing

Invoicing

Timesheets → Batch CSV → Payment links → Income

Expenses

Expenses

COGS & Operating Expenses

Withdrawals

Withdrawal Log

Log exchange rate immediately after each Payoneer withdrawal

Paid Time Off

Paid Time Off

Upload and manage approved leave records

Subscriptions

Subscriptions

Track active tools and recurring costs

Payroll

Payroll

Pay periods · Payslips · RCBC CSV

Reports

Reports

Download financial reports by period and format

AR Aging

Accounts Receivable Aging

Outstanding invoices by age — updated in real time

Expenses

Expenses

Read-only — contact admin to make changes

Reports

Reports

Download financial reports by period and format

Tax Filings

BIR Filing History

Read-only view of all BIR filings

Security Deposits

Security Deposits

Read-only — contact admin to make changes

Profit Sharing

Profit Sharing / Referral Fees

Track referral fee payments per pay period

Voluntary HMO

Voluntary HMO

Track VA health plan enrollments and premium payments

Taxes & Compliance

Taxes & Compliance

BIR filing tracker · Tax calculator · Deadlines

Add Client

Company Name *

First Name

Last Name

Email

Company URL

Currency

Client Rate (USD)

Payment Method

Billing Schedule

Phone Subscription (USD/mo)

Phone Subscription Start

Fixed Amount (USD)

Payoneer Fee (1%)

Add VA

Full Name *

Assigned Client

VA Rate (USD/hr)

RCBC Account #

Email

Add Expense

Date *

Category *

Description *

BIR Code *

Payment Type

Currency

Amount (USD)

Exchange Rate

Payoneer Fee (1%)

Amount (PHP) *

Log Withdrawal

⚡ Fill this in immediately after withdrawing from Payoneer. Exchange rate is visible in Payoneer at time of withdrawal.

Date *

Amount (USD) *

Exchange Rate *

PHP Equivalent

Destination

Notes

Clients in this batch

New Payroll Period

Make sure all VA timesheets for this period are uploaded and approved before generating payroll.

Period Start *

Period End *

Pay Date *

Link Withdrawal

Exchange Rate

If no withdrawal is linked, enter the exchange rate manually.

Add Payroll Entry

VA *

Total Hours

VA Rate (USD/hr)

Exchange Rate

Gross PHP (preview)

Additions (PHP)

Addition Type

Deductions (PHP)

Deduction Type

Total Payout PHP

Upload Leave Report

Period Start *

Period End *

Leave Report CSV *

Add Subscription

Name *

Status

Type

Currency

Amount

Notes

Timesheet Detail

Add Payoneer Link

After uploading the batch CSV to Payoneer, paste the payment link for this client here.

Payoneer Link

Confirm Payment

Payment Date *

Link to Withdrawal *

Amount (PHP)

Payslip

⚠ You've been inactive for 25 minutes. Logging out in 300s.

Confirm

Edit

Add Recipient

Client *

First Name *

Last Name

Email *

Primary Contact

Upload Project Report

Upload the TeamLogger Project Report screenshot for this invoice. This will be attached to the invoice email.

Project Report Image

Invoice Email Preview

TO:

SUBJECT:

BODY:

ATTACHMENTS:

Add Billable Rate

Client *

VA *

Billable Rate (USD/hr) *

This is what VPSS charges the client. VA pay rate is managed in the VAs tab.

Log Referral Payment

Referrer Name *

Client *

VA *

Pay Period Date *

Hours Worked

Rate (USD/hr)

Referral Fee (USD)

Conversion Rate

Referral Fee (PHP)

Status

Notes

Add HMO Member

Name *

Plan Type *

Monthly Premium (PHP) *

Coverage Start *

Status

Notes

Log HMO Payment

Member *

Plan Type

Payment Frequency *

Month *

Quarter *

Year *

Amount (PHP) *

Date Received

Status

Notes

Add Security Deposit

Client *

VA *

Amount (USD) *

Contract Start *

Contract End

Status

Refund/Consumed Date

Notes

Update Balance

Actual Balance

Notes

Log BIR Filing

Log what was actually filed with BIR. This is separate from when you paid Bulano.

Form Number *

Period Start *

Period End *

Deadline

Amount Filed (PHP)

Date Filed

Notes

Add Bonus / Incentive

This amount will appear as a separate line item on the invoice PDF, billed to the client.

Bonus Amount (USD) *

Label / Note